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Click the Insert tab on the Ribbon and then click Screenshot in the Images group.

This must be the most recent window or screen.

Display the screen or window that you want to capture as a screenshot.

You also have the option of inserting a screen clipping or portion of another window: Inserting a screen clipping in PowerPoint or Word A screenshot will be placed in the Word document at the cursor or on the selected PowerPoint slide. Thumbnails will appear of each program that is currently running on your computer.

Click in the Word document or display the desired PowerPoint slide.

Open a PowerPoint presentation or Word document.

Open the document or web site you want to capture as a screenshot.

To insert a screenshot in PowerPoint or Word: Inserting a screenshot in PowerPoint or Word Note that you can only add one screenshot or clipping at a time. You’ll need to create another document or occurrence of the same program to use this tool. When using the Screenshot command on the Insert tab on the Ribbon, you can’t take a shot of the current screen.

Using the Screenshot command on the Ribbon If the Print Screen key is still not working, try restarting your computer.

If the Print Screen key is not working, you may need to press the Fn (Function) key first before pressing the Print Screen key. You can certainly still use this method in 2010 and later versions.

The screenshot will be saved in the Clipboard and you can then paste it into your document by pressing Control + V and crop it using the Crop tool on the Ribbon. If you are using 2007 and earlier versions, you can press Print Screen (PrtScn) on your keyboard to take a shot of the current screen or Alt + Print Screen (PrtScn) to take a shot of the active window. Recommended articles How to Insert Screenshots in PowerPoint and Word (Part 2: Windows Snipping Tool)ĭo you want to learn more about Microsoft Word or PowerPoint? Check out our virtual classroom or live classroom Word or PowerPoint courses > Printing the screen For the purposes of this article, we’ll use Word and PowerPoint but the same principles apply to Excel and Outlook. In 2010 and later versions, you can insert screenshots and screen clippings in PowerPoint, Word, Excel and Outlook using built-in tools on the Ribbon. Capture Screenshots Easily in PowerPoint, Word and Other Microsoft Office Programsīy Avantix Learning Team | Updated October 4, 2017Īpplies to: Microsoft ® PowerPoint ® and Word ® 2010, 2013, 2016 and 365 (Windows)